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You don’t get the screen clipper from the Windows version, or the ability to print documents into a notebook, but there is a nice web clipper in Safari for grabbing and saving useful information.īut OneNote is really benefitting from the monthly updates to Office, which have added the much-needed spell check, audio recording that’s time-coded to your notes (so you can quickly go back to find out why you wrote something down), Smart Lookup for researching on Bing directly from a note, and a whole new ribbon tab for drawing and ink tools. But while you’ll see custom tags that you’ve created in OneNote for Windows in your notes, they don’t get added to the list of tags so you can’t apply them to new notes (you can’t even copy them to reuse).
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You can password protect sections, as with OneNote for Windows. But this means it’s less likely that saving notebooks on your own Mac will ever be possible. The desktop Windows OneNote does its own image OCR, along with indexing the audio of recordings to make them searchable – it makes more sense for Microsoft to write that functionality once for the cloud and have it available on phones and tablets as well, rather than rewrite it for the Mac. Using OneDrive does mean you can access your notes on every device and it gives you extra features like image OCR, but some people might prefer the option of keeping notebooks on a company server. On the Mac, you have to put OneNote notebooks in the cloud, whether you get the free version or pay for it as part of Office 2016.
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On Windows, it’s only the free OneNote that has this limitation – if you pay for OneNote as part of Office, you can save notebooks on your local PC or on a network server (or even an external drive, if you want to archive them).
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That may be why you can still only save notebooks onto OneDrive in OneNote for Mac – although you can use either your personal OneDrive or OneDrive for Business on Office 365. It also has the same sharing options as the other Office 2016 apps in the top-right corner, which rely on OneDrive. It’s closely integrated with OneDrive, and some features rely on the OneNote engine in the cloud – like the automatic OCR that lets you copy text out of images in your notes, or the handy way search shows you when there are more results in notebooks you have access to on OneDrive but don’t have open. OneNote has been getting more interest since Evernote began charging for its service, and it’s a powerful freeform note-taking app, organised into notebooks and sections. Interestingly, OneNote for Mac now combines much of the power of the Windows version with some nice interface ideas from the modern Store app – like thumbnails and summaries of each note page in the navigation tabs down the side of the screen. The already useful note-taking tool is the app that’s changed the most since Office 2016 came out on the Mac, with the updates adding in many of the key features that were missing in the free version Microsoft released in 2015. For now, you’re most likely to choose it over the built-in tools in macOS if you’re already using Outlook elsewhere or need it for work.
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You might want to consider that option if you get a lot of mail, because currently Outlook for Mac doesn’t let you choose how many emails to download – when you connect an account it grabs your whole mailbox.Įven with these drawbacks, Outlook for Mac is streets ahead of where it was a year ago, but we hope it catches up further with the Windows version. In Outlook 2016 you can move messages into your archive, and view them as well.
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Outlook for Mac includes the Online Archive option (which Microsoft also refers to as a Personal Archive and an In-Place Archive) for moving emails out of your primary mailbox to save space – on Windows that’s an Office Professional Plus feature, and you have to use Exchange as your mail server. And you can’t send email to OneNote the way you can on Windows. You can make a new Smart Folder to match Search Folders you already use, but the process isn’t as simple as on Windows. You won’t see any Search Folders you’ve made on Windows either, just the preset Smart Folders. On the other hand, there’s no equivalent of the Quick Step tool for quick filing and you don’t see favourite folders you’ve picked the way you do on Windows, just the system folders like Archive, News Feed and Clutter. The Move tool also shows a few recent folders to help you file mail.
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